Justin Bariso wrote a good article for Inc. back in March of 2020. In it, he discusses an email sent internally to Tesla employees by Elon Musk. Within the email, Musk laid out his three rules for better meetings. They are as follows.
No large meetings.
“Please get rid of all large meetings, unless you’re certain they are providing value to the whole audience, in which case keep them very short.”
If you’re not adding value to a meeting, leave.
“Walk out of a meeting or drop off a call as soon as it is obvious you aren’t adding value,”
No frequent meetings.
“Also get rid of frequent meetings, unless you are dealing with an extremely urgent matter. Meeting frequency should drop rapidly once the urgent matter is resolved.”
Along these lines, one thing that is oft fruitless, and very expensive within DX initiatives, are just that. Meetings. Moreover, meetings that are not really needed, and or are repetitive overkill for the program or project. What is far worse are the conversations, concerns, and decisions within those meetings that are not always noted, communicated, or executed properly. Disconnection tends to entrench itself and MORE meetings are called for just to get “back on track” …and the wheels on the bus go round and round.
For meetings, it is recommended that who is it on this list that should add (or receive) the most value? Is there anyone who does not need to attend? Trim down meeting size to must-have attendees —allowing everyone else to focus on more productive work. These are all good ideas, but I believe that there is a step or two further that will provide exceptional value and efficiencies.
This is where the Platinum PMO’s platform, AMIGO®, is paramount. AMIGO® natively allows for a robust decision, formal change request, and historical documentation capabilities, with an integrated RACI matrix and AI messenger that cascades surgical communications and key information to all the right people throughout a Program all the way down to the Work Package level. This means that budgets are contained, costs are kept under control, and timelines are adhered to.
The benefit we have built into the Platinum PMO SaaS solution we refer to as AMIGO® is the assistance of a full spectrum that an initiative needs, but also provide information resources, training, accelerators, and best practices for the individual, or teams to grow with as the initiative rolls out.
I invite you to reach out to myself or my team and let us show you the value that AMIGO® can provide your organization. It is so much more than cost containment, and ROI than other tools tout, but fall short. It is a paradigm shift that will empower your organization to catapult through the needed change and create a future state that is truly desired.
Follow the link HERE for an overview and to connect. Click HERE for a deeper dive into AMIGO® and to connect with me immediately to set a time for a LIVE DEMO. I promise you will see the exceptional value, stability, and controls we are offering your organization. In this time, it is necessary to take every opportunity to safeguard not only your current resources but your organization’s future. We at Platinum PMO would love the opportunity to assist you with just that!